Council Minutes

Present on Teams: Ken Kauffeldt, Dan Zadow, Darren Radey, Arnold MacMillan, Jackie MacMillan, Pastor Tom Arth, Doug Ashick, Brian Koivu, Terry Wurster, Ellard Bimm, Joan Roellchen-Pfohl

Regrets: none

DISCUSSION: 

1. Call to Order

Meeting called to order at 6:32 p.m.

2. Devotion

Pastor Tom led the devotion based on Mark, chapter 10. A copy of the devotions are attached to these minutes.

3. Agenda

Motion to approve the agenda with flexibility, moved by Joan, seconded

by Arnold. Carried.

4. Minutes

Minutes of the March 13 th meeting were circulated by Pastor Tom ahead of the meeting. No changes were noted.

Motion to accept the Minutes as read, moved by Doug, seconded by Ken.

Carried.

5. Report of the Pastor

Pastor Tom noted that since the last Council Meeting, his ministry has included presiding at Sunday worship, presiding at Lenten Evening Prayer services, and leading a worship service at St. Joseph’s Villa, along with recording weekly devotions, teaching a confirmation class, and visiting congregation members (12 visits to 16 members).

Pastor Tom noted that his family is still looking for a house to rent, and haven’t had much luck in finding something.

Pastor Tom also noted that we are into Holy Week, which is a busy time of year for the Church.

 

Treasurer’s Report

Brian distributed a financial report to council ahead of the meeting:

 The March financial results are not yet finalized, as we are still awaiting the snow removal invoice for the month.

 Current Account for March:

o Revenue $11,307.00

o Expenses $14,864.46  

o Net $3,557.46 (shortfall), plus snow removal costs for March

 

 Year to Date (1st Quarter):

o Revenue  $35,666.94

o Expenses $45,624.22

o Net  $9,957.28 (shortfall)

 Investment Account - we will receive our quarterly report pertaining to our investments in the next week or so.  Unfortunately, given the recent turmoil in the capital markets the results will be negative.

 Brian will prepare and circulate a full report with summary statements for

the first quarter over the next 10 days.   

 Benevolence receipts to the end of March total $3,368.  The YTD goal was $4,000.

Doug asked about needing to draw from reserves to cover the anticipated shortfall;

Brian noted that cash flow is good at the moment.

Motion to receive and approve the Treasurer’s Report as circulated,

moved by Ken, seconded by Terry. Carried.

7. Program and Committee Reports

 

 Worship and Music – Pastor Tom noted that a Healing Rite service is

planned for the end of the month. Joan plans on meeting some individuals

in the congregation about forming a committee, and will then meet with the

Pastor

 Christian Education – Pastor Tom notes that a Bible class after Easter is

planned

 Social Committee – Jackie provided an updated schedule for Easter brunch preparations

 Property

1. Arnold serviced the snowblower and put it away for summer

2. Doug found a self-propelled lawnmower on sale for $329 + tax

(regular $429 + tax), complete with a 5-year warrantee. Doug

noted that the current lawnmower is very old and in need of

significant repair, and not worth fixing. Ken noted that it is likely

nearly $300 to repair our current lawnmower and Ellard suggested

that we may be spending good money after bad if we choose to

repair it. It was agreed to purchase a new lawnmower. Doug to

make arrangements

3. Doug and John H are working on a plan to install a security camera

at the back of the Church.

4. Doug and John H are getting a wholesale price for a new air

conditioner, and plan to install it 2 m above ground with a barrier to

prevent theft. We will save money by removing the old unit and

making arrangements to install the new one.

5. Saturday, May 31 is proposed for the Annual Clean up Day, from

9:00 am to noon. Doug to make arrangements to have this added to

the bulletin.

6. Carpet cleaning in the lower hall is required. Doug suggested we

get an estimate from Reliable Maintenance. Pastor Tom suggested

we get a second estimate from Service Master. Doug to coordinate.

 

8. Other Business

Doug suggested that we consider forming a committee to coordinate outreach phone calls to congregational members on special occasions (ie. birthdays, anniversaries, etc), in addition to posting in the bulletin. Joan offered to lead a group, and will look for volunteers over the next few weeks. Pastor Tom agreed that this is a good idea, and is another way to let people know that the Church is thinking about them.

 

9. Next Council Meeting

The next council meeting will be May 12, 2025 at 6:30 pm. Darren to send out Teams invitation.

 

10. Adjournment and Lord’s Prayer

Pastor Tom led the Lord’s Prayer. Meeting adjourned at 7:11 pm.